PRIVACY POLICY

Privacy Policy

Prize draw by Electric Callboy GbR

 

Introduction and terms

  1. 1. INTRODUCTION

We process personal data in connection with the operation of the prize draw on our website at the URL https://www.electriccallboy.com/ (hereinafter referred to as the “website”) and the prize draw offered there. We treat this data confidentially and process it in accordance with applicable laws, in particular the General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG). Our privacy policy is intended to inform you about what personal data we collect from you, for what purposes and on what legal basis we use it, and, if applicable, to whom we disclose it. In addition, we will explain your rights to protect and enforce your data privacy. 

 

  1. TERMS

Our privacy policy contains technical terms that are used in the GDPR and the BDSG. For your better understanding, we would like to explain these terms in simple terms in advance:

 

2.1 Personal data

“Personal data” is any information relating to an identified or

identifiable person (Art. 4 No. 1 GDPR). Information about an identified person can be, for example, their name or email address. However, data is also considered personal if the identity is not immediately apparent but can be determined by combining your own or third-party information to find out who the person is. For example, a person can be identified by providing their address or bank details, date of birth or user name, your IP addresses and/or location data. All information that in any way allows conclusions to be drawn about a person is relevant here.

 

2.2 Processing

Art. 4 No. 2 GDPR defines “processing” as any operation in connection with personal data. This applies in particular to the collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of personal data.

 

 

 

RESPONSIBLE PARTY

  1. RESPONSIBLE PARTY

The party responsible for data processing is

 

Company: Electric Callboy GbR

Legal representatives (managing partners): Pascal Schillo, Daniel Klossek, Daniel Haniß, Kevin Ratajczak, Nico Sallach

 

 

Address: Schöttelkamp 61, 44581 Castrop-Rauxel, Germany

Phone: +49 (0) 2305 704 25 40

Email: info@exact-management.de

 

 

 

 

 

 

Processing framework

  1. RAFFLE

4.1 Description of processing

We are holding a limited-time raffle on our website. To participate in the raffle, you must fill out the raffle form with your first and last name and your email address and submit it to us by clicking the “Submit” button. 

Participation in the prize draw is voluntary. By participating in the prize draw, a free agreement is concluded between you and us. In order to fulfill the agreement—namely, to conduct the raffle, verify the winners, and send the prizes—we collect the personal data you provide in the form and, if necessary, additional personal data from you at a later date. After the entry deadline, we will determine the winners by random drawing from all entries. 

 

As a winner, you will be asked to contact us within 78 hours of being notified of your win. Further communication between us and you via email or another communication channel may also contain personal data. For example, we may need to ask for your address in order to send you a prize by post or to arrange possible delivery dates with you. 

 

4.2 Purpose

The processing is carried out for the purpose of conducting and processing the prize draw.

 

4.3 Legal basis

The processing is necessary for the conclusion and fulfillment of the agreement on the prize draw (Art. 6 (1) (b) GDPR). 

 

4.4 Storage period, revocation of consent

The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected. The personal data of the participants provided in the context of the prize draw, as well as further communication with the winners, will be deleted as soon as the prize draw has ended and the prizes have been sent.

 

4.5 Recipients and transfer to third countries

We will not disclose your personal data to third parties. We will not publicly announce the winners on our social media profiles or our website. 

 

If we consider informing the public about the handover of the prizes, we will contact you separately.

 

We use the marketing automation software services of Klaviyo, 225 Franklin St, Boston, MA 02110, USA (http://www.klaviyo.com/) for the purpose of conducting the prize draw and sending our newsletter. We pass on the information you provide when registering for the newsletter (email address, first and last name, if applicable) to Klaviyo. The data processing serves the purpose of sending the newsletter and its statistical evaluation and usually takes place on Klaviyo’s servers in the USA.

 

 

SECURITY MEASURES

  1. SECURITY MEASURES

To protect your personal data from unauthorized access, our website and social media profiles are equipped with an SSL or TLS certificate by the social network. SSL stands for “Secure Sockets Layer” and TLS for “Transport Layer Security” and encrypts the communication of data between a website and the user’s device. You can recognize active SSL or TLS encryption by a small lock logo displayed on the far left of the browser’s address bar.

 

 

 

YOUR RIGHTS

  1. RIGHTS OF DATA SUBJECTS

With regard to the data processing described above by our company, you have the following rights as a data subject:

 

6.1 Information (Art. 15 GDPR)

You have the right to request confirmation from us as to whether we are processing personal data concerning you. If this is the case, you have the right to obtain information about this personal data and the further information listed in Art. 15 GDPR under the conditions specified in Art. 15 GDPR.

 

6.2 Rectification (Art. 16 GDPR)

You have the right to request that we immediately rectify any inaccurate personal data concerning you and, where applicable, complete any incomplete personal data.

 

6.3 Erasure (Art. 17 GDPR)

You have the right to request that we erase personal data concerning you without undue delay if one of the reasons listed in detail in Art. 17 GDPR applies, e.g. if your data is no longer required for the purposes we pursue.

 

6.4 Restriction of data processing (Art. 18 GDPR)

You have the right to request that we restrict processing if one of the conditions listed in Art. 18 GDPR applies, e.g. if you dispute the accuracy of your personal data, data processing will be restricted for the period of time that allows us to verify the accuracy of your data.

 

6.5 Data portability (Art. 20 GDPR)

You have the right, under the conditions listed in Art. 20 GDPR, to request the release of data concerning you in a structured, commonly used, and machine-readable format.

 

6.6 Withdrawal of consent (Art. 7 (3) GDPR)

You have the right to withdraw your consent at any time in the case of processing based on consent. The withdrawal is effective from the time it is asserted. In other words, it takes effect for the future. The withdrawal of consent does not make the processing retroactively unlawful.

 

6.7 Complaint (Art. 77 GDPR)

If you believe that the processing of your personal data violates the GDPR, you have the right to lodge a complaint with a supervisory authority. You can exercise this right with a supervisory authority in the EU member state of your residence, your place of work, or the place of the alleged violation.

 

6.8 Prohibition of automated decisions/profiling (Art. 22 GDPR)

Decisions that have legal consequences for you or significantly affect you may not be based solely on automated processing of personal data, including profiling. We hereby inform you that we do not use automated decision-making, including profiling, with regard to your personal data.

 

 

6.9 Objection (Art. 21 GDPR)

If we process your personal data on the basis of Art. 6 (1) lit. f GDPR (to safeguard overriding legitimate interests), you have the right to object to this under the conditions set out in Art. 21 GDPR. However, this only applies if there are reasons arising from your particular situation. After an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms. We are also not required to cease processing if it serves to assert, exercise, or defend legal claims. In any case—even independently of a particular situation—you have the right to object at any time to the processing of your personal data for direct marketing purposes.

 

 

 

As of: September 30, 2025